Accessories Management

Product: NEXTMEGABYTE (Greenitco ITAM) · Module: IT Asset Management (ITAM) · Audience: Administrator, Technician

Accessories are items tracked by quantity and issued to users, internal places or devices, for example keyboards, mice, headsets and docking stations. Tracking accessories helps control small but frequent expenses.

Menu path: left side menu → Accessories

Add an accessory

1. Open Accessories and select Add (plus icon).
2. Enter the details and select Save Accessory. A notification is sent to the alert email address in Settings.

Field	Reference
Company	Company Configuration
Category	Category Configuration (category type Accessory)
Manufacturer	Manufacturer Configuration
Department	Department Configuration
Location	Location Configuration
Supplier	Supplier Configuration
Purchase Reference	The purchase invoice. See Purchase Configuration
Quantity	Number of units
Threshold (Settings tab)	Low-stock limit and alert recipient. See Stock Thresholds

Edit, clone or remove an accessory

Open the accessory's action menu, then:

• Edit (pencil icon): update the details and select Save Accessory.
• Clone (copy icon): create a similar accessory, update the details and select Save Accessory.
• Delete (trash icon): select Yes to confirm.

View accessory details

Select the accessory name. The information page has tabs for details, check-outs, purchases and documents.

Check out an accessory

1. Open the accessory's action menu and select Check Out (sign-out icon).
2. Select Check Out To: a user, an internal place or a device.
3. Enter the Expected Check-In Date if the item must be returned.
4. Select Save.

Check in an accessory

1. Select the accessory name and open Checkouts.
2. On the user tab, select Check In (sign-in icon) for the assignment.
3. Enter the details and select Save.

Bulk import accessories

1. Select Bulk Import (upload icon), download the format file and fill it in.
2. Upload the file and review the Accessory Import Information tab.

Column	Rule
Company *	A company name
Name *	Letters
Department	Empty or a department name
Category *	A category name
Manufacturer	Empty or a manufacturer name
Supplier	Empty or a supplier name
Location *	A location name
Qty *	A number
Purchase Reference	Empty or an invoice number (Config → Purchases)
Purchase Date	Empty or a valid Excel date (mm/dd/yyyy)
Purchase Currency	Empty or a currency code, for example INR
Purchase Cost	Empty or a number
Order Number, Notes	Empty or letters, numbers and limited special characters
Threshold	Optional low-stock limit; must not be greater than the quantity

Bulk check out accessories

1. Select Bulk Checkout (sign-out icon in the toolbar), download the format file and fill it in.
2. Upload the file and select Checkout.

Column	Rule
Batch No *	An existing accessory batch number
assigned_for *	User, Place or Device
assigned_to *	An existing username, internal place name or device asset tag
expected_checkin	Empty or a valid Excel date
Notes	Empty or letters, numbers and limited special characters

Bulk check in accessories

1. Select Bulk Check-in (sign-in icon in the toolbar), download the format file and fill it in.
2. Upload the file and select Checkin.

Column	Rule
Batch No *	An existing accessory batch number
Scrap Qty	Empty or a number
Notes	Empty or letters, numbers and limited special characters

Scrap accessories

The Scrap button is shown on the accessory information page only when the available quantity is greater than 0.

1. Select Scrap.
2. Enter the quantity to scrap and select Submit.

The scrapped quantity is deducted from available stock and added to scrap stock. A scrap can be reverted by users with the AccessoriesRevertScrap permission.

Record accessory purchases

1. Open the accessory (select its name, or View from the action menu).
2. Open the Purchase tab and select Add Item (plus icon).
3. Enter the purchase details and select Save.
4. Use the action menu in the purchase list to edit or delete a purchase entry.

Purchases can also be created during bulk import by filling in the purchase columns.

Download the accessory list

Select Download (download icon) to export accessories to Excel.