Mailroom Management
Product: NEXTMEGABYTE (Greenitco ITAM) · Module: Mailroom Management (ESM) · Audience: All users
Mailroom management organizes, handles and tracks incoming and outgoing mail, parcels and packages, so every item reaches the right person securely, quickly and cost-effectively.
Objectives: timely delivery, security and confidentiality, fewer delays and losses, tracking from receipt to delivery, lower courier costs and support for a digital mailroom.
Key functions: receiving, sorting, recording and tracking, internal distribution, dispatching outgoing mail, secure handling of confidential documents, and digital (scanned) mail routing.
| Aspect | Traditional mailroom | NEXTMEGABYTE digital mailroom |
|---|---|---|
| Handling | Physical, manual | Recorded and automated |
| Tracking | Registers and logbooks | Mailroom software with status history |
| Speed | Manual | Automated notifications |
| Security | Risk of loss | Controlled access and proof of delivery |
| Accessibility | On site only | Anywhere |
Menu path: left side menu → Mailroom
Pages in this section
- Mailroom Dashboard
- Parcels: list, add, bulk actions and filters
- Batches
- Mailroom Setup: users and roles, statuses, sites, notifications and delegation
- Mailroom Reports